Become a professional presenter

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Become a professional presenter

Post  fnoo on Wed Mar 25, 2009 2:25 am

Hello everyone

how are you all holding up ?? cat

seems everybody is very very busy, this forum is in deep sleep!

today, I brought you an interesting article about "presentations"

I hope you find it useful

basically, it's about how to organize your material and then how to present it in a persausive and captivating manner

you might find it AT FIRST unrelated to our studies, but IN FACT these are the core elements of ANY excellenct presentation

I'm sure you don't want anybody to sleep in YOUR presentation!


Have you ever wondered why some people are so inspiring when they give a presentation? And have you ever been so won over by someone that you're front of the line to implement their ideas? Don't those people make presenting look so effortless?

Well, if you ever have to persuade or inspire someone to take action through a speech, a pitch or a presentation, you too can learn how to do this.

Editors' Choice Article:
Monroe's Motivating Sequence
Perfecting the Call to Act

Is persuasion a gift? Are some people born with the ability to speak well and 'sell' their ideas successfully?

It sure seems that way when you're wowed by a motivational speaker, or galvanized into action by a thought-provoking presentation.

In your role, do you ever need to motivate, inspire, or persuade others? Whether you're a senior executive giving a presentation to the Board, a manager giving a morale-boosting speech to your team, or a production manager giving a presentation on safety standards, at some point, you'll probably have to move people to action.

While there are certainly those who seem to inspire and deliver memorable speeches effortlessly, the rest of us can learn how to give effective presentations too. Key factors include putting together a strong message and delivering it in the right sequence.

Monroe's Motivating Sequence: The Five Steps

Alan H. Monroe, a Purdue University professor, used the psychology of persuasion to develop an outline for making speeches that will deliver results. It's now known as Monroe's Motivating Sequence.

This is a well-used and time-proven method to organize presentations for maximum impact. You can use it for a variety of situations to create and arrange the components of any message. The steps are explained below.

Step One: Get Attention

Get the attention of your audience. Use story telling, humor, a shocking statistic, or a rhetorical question - anything that will get the audience to sit up and take notice.

This step doesn't replace your introduction - it's part of your introduction. In your opening, you should also establish your credibility state your purpose, and let the audience know what to expect. Our Delivering Great Presentations members' article provides a strong foundation for building the steps in Monroe's Motivating Sequence.

Let's use the example of a half-day seminar on safety in the workplace. Your attention step might be as follows.

Workplace safety is being ignored!

Shocking statistic
Despite detailed safety standards and regulations, surveys show that 7 out of 10 workers regularly ignore safe practices because of ease, comfort, and efficiency. Some of these people get hurt as a result. I wonder how comfortable they are in their hospital beds... or coffins?

Step Two: Establish the Need

Convince your audience there's a problem. This set of statements must help the audience realize that what's happening right now isn't good enough - and it needs to change.

Use statistics to back up your statements.

Talk about the consequences of maintaining the status quo and not making changes.

Show your audience how the problem directly affects them.
Remember, you're not at the "I have a solution" stage. Here, you want to make the audience uncomfortable and restless, and ready to do the "something" that you recommend.

Apathy/lack of interest is the problem

Examples and illustrations
Safety harnesses sit on the floor when the worker is 25 feet above ground. Ventilation masks are used more to hold spare change than to keep people safe from dangerous fumes.

Ignoring safety rules caused 162 worker deaths in our province/state last year. I'm here to make sure that you aren't part of next year's statistic.

Step Three: Satisfy the Need

Introduce your solution. How will you solve the problem that your audience is ready to address? This is the main part of your presentation. It will vary significantly, depending on your purpose.

Discuss the facts.

Elaborate and give details to make sure the audience understands your position and solution.

Clearly state what you want the audience to do or believe.

Summarize your information from time to time as you speak.

Use examples, testimonials, and statistics to prove the effectiveness of your solution.

Prepare counter-arguments to anticipated objections.
Everyone needs to be responsible and accountable for everyone else's safety.

Habits form over time. They are passed on from worker to worker until the culture accepts looser safety standards.

Introduce more statistics on workplace accidents relevant to your organization.

Position statement
When workers are responsible and accountable for one another, safety compliance increases.

Present one or more case studies.

Safer workplaces are more productive, even in the short term - so workers aren't more efficient when they don't take the time to follow safety rules.

Step Four: Visualize the Future

Describe what the situation will look like if the audience does nothing. The more realistic and detailed the vision, the better it will create the desire to do what you recommend. Your goal is to motivate the audience to agree with you and adopt similar behaviors, attitudes, and beliefs. Help them see what the results could be if they act the way you want them to. Make sure your vision is believable and realistic.

You can use three methods to help the audience share your vision:

Positive method - Describe what the situation will look like if your ideas are adopted. Emphasize the positive aspects.

Negative method - Describe what the situation will look like if your ideas are rejected. Focus on the dangers and difficulties caused by not acting.

Contrast method - Develop the negative picture first, and then reveal what could happen if your ideas are accepted.
Picture a safe and healthy workplace for everyone.

Contrast method
Negative method
Continue the status quo (keep doing the same thing), and someone will be seriously injured. Picture yourself at a colleague's funeral. You were right beside him when he decided not to wear his safety harness. How do you face his wife when you know you were right there and didn't say anything?

Positive method
Consider the opposite. Imagine seeing your co-worker receive an award for 25 years of service. Feel the pride when you teach safety standards to new workers. Share the joy of your team's rewards for an outstanding safety record.

Step Five: Action/Actualization

Your final job is to leave your audience with specific things they can do to solve the problem. You want them to take action now. Don't overwhelm them with too much information or too many expectations, and be sure to give them options to increase their sense of ownership of the solution. This can be as simple as inviting them to have some refreshments as you walk around and answer questions. For very complex problems, the action step might be getting together again to review plans.

Review your safety procedures immediately.

I've arranged a factory tour after lunch. Everyone is invited to join us. Your insights will really help us identify areas that need immediate attention. If you're unable to attend this afternoon, I've left some pamphlets and business cards. Feel free to call me with questions, concerns, and ideas.

Key Points

For some of us, persuasive arguments and motivational speaking come naturally. The rest of us may try to avoid speeches and presentations, fearing that our message won't be well received. Using Monroe's Motivating Sequence, you can improve your persuasive skills and your confidence.

Get the attention of your audience, create a convincing need, define your solution, describe a detailed picture of success (or failure), and ask the audience to do something right away: It's a straightforward formula for success that's been used time and again. Try it for your next presentation, and you'll no doubt be impressed with the results!

this is taken from the MINDTOOLS site

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Re: Become a professional presenter

Post  Regina on Wed Mar 25, 2009 3:10 am

Hello, fnoo!

I would like to extend my appreciation for this great contribution.

Although I have read bits & pieces from the article, I got the big picture. It is fascinating!

Since this semester is loaded with presentations, the article you have posted will certainly be, I am sure, a big help.

Thanks a lot. Wink
You rock!

Last edited by Regina on Mon Mar 30, 2009 10:51 pm; edited 1 time in total

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Re: Become a professional presenter

Post  fnoo on Fri Mar 27, 2009 9:31 pm

Hey Regina

I don't know how to answer you Embarassed

you ROCK more


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Re: Become a professional presenter

Post  notebook.. on Fri Apr 03, 2009 2:17 am

hii Fano .. I love you

it's very nice of u to share this interesting and useful topic with us ..

As what Regina said; we have many presentations this semester .. affraid

So ur topic just comes in time .. cheers

thanks dear .. flower

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Re: Become a professional presenter

Post  Bushra on Fri Apr 03, 2009 5:40 pm

Hey Fnoo
how are you?
I like the topic so much!!!

although most of the points were more suitable for the workplaceses & Business presentationZ

as for our humble ones, I guess as visual people more that auditory, - out of experience-
we depend on pictures & clips from movieZ
Sleep <<< most of us sleep during the presenations

I think becuase we are not what they call , an audience material
which means, we don`t hold the respect to the speaker, or we are not good listeners...

I was thinking of something
what if we post a topic in each section , asking about our presentationZ, what we said, what we did or discussed!
what were our mistakes...
you know.. we are not perfect..
& it is nice to discuss the topics , to know our points of weakness
& of course our points of strength

Don`t you agree!??


GooD LucK

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Stage Fright

Post  Regina on Mon Apr 27, 2009 9:50 am

Hello, everyone!
How are you all doing?

I believe that this topic of mine will help us rookies (beginers) to present in better ways.
Good luck to you all, & Godspeed. sunny

Top Ten Ways to Transform Stage Fright Into Captivating Connection

Those of you who have the most stage fright have the potential to touch listeners deeply. That is because you have the feelings! Your feelings are up to the surface where they can be used to create genuine emotional connection with others. You cannot think away your feeling, deny them, or cover them up. I am sure you have tried, as I did, and it just did not work to control the emotional intensity with your mind. So, your task is to transform your intense feelings of fear and anxiety into the energy of passion so you can speak straight to people’'s hearts. The key is authenticity. Stage fright is fear of feeling in front of people. As you give yourself permission to be genuine, your fear dissolves into captivating connection.

1- Ground yourself.
Get out of you head and get into your body. Cultivate the ability to relax your mental attention down into your skin all the way to your feet. Imagine you melt energy out of your head and let it flow and fill your entire body. Grounding clears your head and creates a sense of strength and safety. You can think on your feet when you are in you feet. This is the most effective antidote to stage fright and presentation anxiety I know. If you need help on grounding, try using my cassette tape "Ground Yourself For Star Quality Presence".

2-Warm up your body.
Before you present or perform, make sure you have done enough physical exercise so that everything is loose and flowing. You may not realize how much physical tension impairs your ability to communicate freely. Actors and athletes know the power of warm up. You should too.

3- Let others see your real self rather than projecting an image you want them to see.
Create your style of speaking, performing, and communication based on being who you really are rather than who you think you should be. The more real you are, the less fear you feel.

4-Find out where you tense up and block the free flow of energy in your body when you become the center of attention.
Explore the tension with curiosity rather than self-judgment. Give yourself permission to really feel the tension and experience it until it releases into flow.

5-Breathe. I mean really breathe.
Take deep breaths, fast breaths, slow breaths, until you relax. Breathing helps your brain oxygenize and relaxes you body. You may get "high", so don’t do it driving. Spend 10 to 15 minutes breathing an hour before your presentation.

6-Receive your "audience".
Open yourself to take people in. Use "soft eyes" when making eye contact so that you feel like you are drinking them in through your eyes. This reduces resistance to them and draws them to you magnetically. It makes you feel that you are accepting them unconditionally.

7-Let go of perfectionism.
Give up the idea that you have to be perfect in order to be effective. Effectiveness is not about your performance. It is what happens to them, your listeners. If they are changed by your communication for the better, then you have been effective and it is enough.

8-Be there for them.
Make the presentation about serving them not about your performance. Put yourself in the position of being there to share your experience, knowledge, and wisdom. Mantra to yourself "I am here to love you and to share myself with you".

9-Choose to like them rather than worrying if they will like you.
Extend your love and acceptance to them and give them permission to receive it or not. This is a very powerful space from which to communicate.

10-Talk one-on-one, even in a large group.
Make connection with one person at a time. Have a conversation with one person, then another, then another.


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Does Your Body Language Convey Confidence, Diffidence or Indifference?

Post  Regina on Tue May 12, 2009 2:39 am

When you are delivering a presentation, do you know that your body is speaking as well as your voice? Watch all great presenters and you will see that they use their bodies to express their feelings, their thoughts, and, most importantly, their confidence.

If you walk to the podium with your shoulders rounded, head down, and arms limp at your sides, what do you think your body is saying? If your face is in a frown and your brow is furrowed, do you think your body language is positive or negative? I can guarantee you that what it is not saying is that you are glad to be speaking, happy to be there, and excited about conveying your message to your audience.

[While you may not be thrilled at the prospect of public speaking, telling your audience in advance of your feelings is not going to make for a successful speech or presentation. One of the secrets of good public speaking is not to allow your audience to be aware of your discomfort.]

When you approach the lectern, walk tall with your shoulders back, your head held high, and a smile on your face. In doing so, you are then telling the audience that you are delighted to be there. A good idea would be to video-tape yourself entering a stage.

While many people record themselves during their practice sessions or rehearsals, they often hit the Record button when they are ready to begin speaking. Instead of waiting until you are ‘set,’ take advantage of the tremendous tool you have in your camcorder and record yourself entering the room. Study the playback and watch what your body is saying.

If possible, video-tape yourself in an actual auditorium or hall and you will have a much better picture of how you look when you approach the lectern or podium.

There are so many variables and factors that make for success in public speaking but what happens after you open your mouth to speak is not the entire picture. Exuding confidence in your approach speaks volumes about you before you even open your mouth to speak.

Walk with purpose, walk with pride , walk with joy; and, your audience will be much more receptive.

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